Next-generation work management software · Studio OS
Work done on time.
Invoiced and paid.
Studio OS gives you a digital team that keeps your clients, projects and invoices under control. You run the company; Studio takes care of the rest.
Work management software for your company, with a digital team.
Product
Studio OS does the prep work for you.
Mail sorted, replies, proposals and invoices prepared. The work stops exactly where a person has to decide — and that person is you.
The day starts in one view
What happened, what waits on your decision and what is behind schedule — all on one screen. No jumping between a dozen tools, no hunting for it every morning.
The proposal is prepared, you approve
The client's request, the right service and the price in one place. Kairi writes the letter and brings it to your desk — it does not go out before you approve it.
Why: a new inquiry about Studio OS. The brief is too thin to quote, so I'm asking for team size, timeline and current tools first.
“Hi Sofia — lovely to hear from you. To shape the right rollout, three quick questions: how big is the team, when would you like to start, and …”
Projects and deadlines in sight
Timeline, contract value and cost budget on one page. Madis watches the phases and tells the client when you say so.
Why: Norden's inbox and calendar are connected and tested. I'm letting Sofia know the pilot week can begin.
“Hi Sofia — good news: the system is connected and fully tested. I'd suggest Monday as the start of the pilot week …”
And everything else that comes with running a company
Sales pipeline, clients, your decisions and the whole roster — one workspace, one login.
How it works
The team, the decisions, the way work is run.
Three things that make Studio OS work: who does the work, how decisions get made, and how a single client inquiry travels from the first email to a paid invoice.
AI is not just an assistant — it's a decision partner
Not every decision has to land on your desk. When you trust it, hand the decision to Sven: he weighs the options, decides, explains why, and delegates the work onward to the team.
Sven, Norden wants the pilot next week, but the Viridis workshop sits on the same days. We can't do both — you decide.
The decision, the reasoning and every step it triggered are readable on the timeline — nothing happens silently or without a trace.
Your AI team
You set the direction and remain the decision-maker. Sven keeps the overview, routes work to the right specialists, and every agent owns a clear area of responsibility.
Sven — The studio brain
Sven is the leader’s right hand: helping make considered, informed decisions, keeping a close eye on the company, and leading the team.
Kairi
Sales & client relationshipsReads the inbox, recognises inquiries, qualifies leads and drafts the replies for your approval.
Madis
Project managerTakes over a won deal: plan, budget, tasks, client communication and driving stages to done.
Liisa
FinancePrepares invoices and keeps the money picture straight — sending always waits for your approval.
Ralf
ResearchAnalyses markets, competitors and tenders, and brings the team clear, sourced answers.
Piret
People & staffingKnows who works when and whether upcoming work is staffed — your people are part of the system too.
Your own agent
Built togetherEvery business is different. We add a specialist for your domain — an events coordinator, a tender watcher, a warehouse manager — working in the same approval flow as the rest of the team.
One inquiry, start to finish
One journey: from a cold email to a paid project. Your part — a few clicks.
- 1
An email arrives
Studio OS reads every incoming message and routes it to the right specialist — sales mail to Kairi, project mail to Madis.
- 2
Kairi drafts the reply
A new lead gets a record, an assessment and a drafted answer. Nothing is sent — everything waits for you.
- 3
You approve
You see the reasoning and the exact words. Edit if needed, approve with one click. The email goes out.
- 4
Deal won → project opened
The client's “yes” opens a project and Madis takes the reins: plan, tasks, deadlines.
- 5
The invoice goes out
At the milestone, Liisa prepares the invoice. You approve — and the work turns into money.
- 6
The morning brief
Sven reports: what happened, what needs attention, what to do next. The whole company on one page.
Companies using it · measurable outcomes
What Studio OS users say
Three different roles and working days. One shared result: less manual work, clearer decisions and more getting done.
“Sven is now my indispensable right hand and decision partner in both running the company and production.”
“Studio handles my back-office work so I can focus on software development. There are enough projects, the work is planned, and invoices are created and paid.”
“Together with Kairi, we increased both throughput and sales by 29% last month alone.”
Who is it for?
Frequently asked questions
What does it cost?
The starter package begins at €349 per month. Larger and custom setups — multiple users, custom agents, integrations — are priced personally. Write to us and we'll shape the right package together. An optional €1,490 onboarding package is available as a separate add-on and includes workflow discovery, a hands-on workshop, integrations, and teaching the agents the language of your business. It is not required to use the monthly plan.
How do we start?
Send us a few lines about your company. We approach every request personally: we'll look at your workflows together and suggest where to begin.
Is our data protected?
Yes. We follow EU data-protection rules (GDPR): each company runs in its own separate environment, your data stays yours, we don't use it to train AI models or share it with third parties, and we delete everything on your request. And of course — no email or invoice leaves the building without your approval.
Can the agents be customised?
Yes. We add specialists for your domain and teach the existing agents the language of your business — your services, your clients, your vocabulary.
Does it work for a one-person business?
Very well. A plumber, an electrician or a technician does their trade during the day — Studio OS answers inquiries, keeps the calendar and prepares the invoices. Your part is approving from your phone.
I'm an e-resident running my OÜ from abroad — does this work for me?
Perfectly. Studio OS was built for exactly that: a company that lives in software, with no staff. The agents read your inbox, qualify inquiries and draft the proposals and invoices — you approve everything from your phone, in any timezone.
Does Studio OS replace my accounting provider?
No — it complements it. QuickBooks, Xero, 1Office or your own accountant keep handling taxes and annual reports. Studio OS runs the operations side they don't touch — inbox, leads, proposals, projects and invoice drafts — and hands your accountant clean, orderly paperwork.
Three promises
The work gets done
Reading, replying, chasing, invoicing, reporting — it all keeps running, even while you sleep.
You keep control
No email, invoice or commitment leaves the building without your knowledge. You decide what graduates to automatic.
No move is a black box
Every action, rationale and hand-off sits on a readable timeline. There is always an answer to “why did we do that?”
Let's talk about your company
Write a few lines about your company and we'll look together at where Studio OS creates the most value for you.